Payroll Services for Consultants & Coaches
Payroll processed and recorded correctly every pay period, through a trusted payroll provider. Built around how consultants and coaches actually make and spend money.
What's included
- Payroll processing through a third-party provider
- Recording payroll entries in QuickBooks Online
- Tracking employee and contractor payments
- Help with 1099 and W-2 preparation
- Payroll liability reconciliation
- New hire and contractor setup support
ProAdvisor Gold
QuickBooks Online certified
7 years
Small business owner experience
Free 45 min
Consultation, no strings
All 50 states
Fully virtual bookkeeping
Consultants & Coaches
Payroll Services that fits the way consultants and coaches work
Payroll services take one of the most stressful jobs off your plate. We process payroll through a third-party provider, record it correctly in your books, and keep track of the filings that come with it. Your team gets paid on time and your books stay accurate.
Consultants, coaches, and other solo professionals sell their time and expertise. Income can come from retainers, packages, and courses. Clean books show which offers are worth your hours.
Payroll for consultants and coaches has its own quirks. Many consultants pay themselves through owner draws or an S corp salary, and hire contractors for support work. We keep those payments organized in your books so you can see true labor costs and stay ready for year-end forms.
On Track Solutions is fully virtual, so it does not matter if you run your business from Dallas, Denver, or anywhere in between. You get one dedicated bookkeeper, Kiana, who learns your business and keeps it on track month after month. Want the full picture? See our main payroll services page or everything we do for consultants and coaches.
Common speed bumps
Where consultants and coaches get off track
Software subscriptions pile up and nobody reviews them.
Income from many platforms is hard to match to clients.
Owner pay is set by guesswork instead of real profit.
The numbers we track for consultants and coaches
- Revenue by offer
- Effective hourly rate
- Recurring revenue
- Software and tool spend
Pricing
Clear pricing, no surprises
Payroll is a monthly add-on priced by the number of people you pay and how often you run payroll.
Every engagement starts with a free 45-minute consultation. We look at your accounts, your goals, and your timeline, then give you a flat quote in writing.
Get my quoteHow it works
- 1
Review your setup
We look at how you pay people today: employees, contractors, or both.
- 2
Connect the provider
We set up or connect your payroll provider and link it to QuickBooks Online.
- 3
Run each payroll
Every pay period we process payroll and record it in your books.
- 4
Year-end forms
We help prepare 1099s and W-2s so they are ready on time.
Why On Track
Why consultants and coaches choose On Track Solutions
Certified ProAdvisor
Your books are kept by a QuickBooks Online Certified ProAdvisor (Gold), not an unknown offshore team.
Built for consultants & coaches
We track what matters in your world, like revenue by offer.
Real answers, fast
Questions get a reply within 24 hours. You always know who is handling your books.
Secure and virtual
Everything runs in QuickBooks Online with secure access, wherever you are in the US.
Get your payroll services handled
Talk with Kiana about payroll services for your consultants & coaches business. The first consultation is free.
FAQ
Payroll Services for consultants and coaches: FAQ
How much does payroll services cost for consultants and coaches?
Payroll is a monthly add-on priced by the number of people you pay and how often you run payroll. Call On Track Solutions at (214) 200-1231 to book a free 45-minute consultation and get a clear quote for your business.
Can you handle payroll services for consultants and coaches if you are not local?
Yes. On Track Solutions is a fully virtual bookkeeping firm, so we work with consultants and coaches in all 50 states. Everything happens securely in QuickBooks Online, by email, and by phone.
What makes On Track Solutions a good fit for consultants and coaches?
We focus on small, service-based businesses, and consultants and coaches are right in that sweet spot. We track the numbers that matter in your industry, like revenue by offer and effective hourly rate.
Is your payroll services team certified?
Yes. Kiana is a QuickBooks Online Certified ProAdvisor (Gold) with 7 years of small business owner experience. Your books are handled by a certified pro, not passed off to a stranger.
How fast can consultants and coaches get started with payroll services?
Most new clients are set up within one to two weeks of their consultation. Call (214) 200-1231 or send us a message, and we reply within 24 hours.